Jobs and Careers

RecepJob

Objective: The Receptionist/Office Assistant is the initial contact representative of the Church and is responsible for respectfully directing people based on needs of individual or companies who contact the Church in person, by phone, or electronically. Summary: The Receptionist provides administrative and receptionist support for the Church.

Principal Duties and Responsibilities

Duties and Responsibilities
1. General Administrative Support (Daily/Weekly Duties):

  • Greet visitors and answer the telephone in a pleasing and professional manner.
  • Direct guests and callers to appropriate person for assistance.
  • Assist people with copier and other office machines as needed.
  • Monitor and answer camera building entrances.
  • Enter weekly worship attendance information.
  • Distribute daily mail, placing any offering checks in the safe.
  • Monitor and purchase office supplies, offering envelopes, and letterhead/envelopes.
  • Maintain office equipment, contacting service departments as needed.
  • Maintain church master calendar.
  • Assist with the maintenance and updating of Church Windows membership database (software program).
  • Coordinate Building Use requests and maintain schedule for vehicle use, including Sunday transportation.
  • Contact hospitals daily and track hospital activity, deaths, and prayer requests.
  • Assist Congregational Care Team by coordinating visits (calls/online/in-person) with homebound congregants or those in need, and initiating follow-up by: (1) reaching out to members currently unable to leave their residence and/or in need of pastoral care, (2) assisting with scheduling dates/times for pastoral staff to visit, (3) following up with members to schedule additional visits if desired, (4) updating Congregational Care records.
  • Create, maintain, organize, and purge computer files as needed.

2. Annual or Occasional Duties:

  • Coordinate bulk mailings
  • Recruit and coordinate volunteers to assist with annual stewardship appeal and other special projects or mailings.
  • Prepare letters to donors of memorial gifts.
  • Prepare letters and copy materials needed for All Saints Day, Golden Anniversary celebration, rummage sale, and other special events.
  • Assist with sale of tickets in office for special events.
  • Request pamphlets as needed for refilling racks and displays at Welcome Center and Lobby in coordination with the Director of Communication.
  • Assist Business Administrator with annual stewardship appeal, mailings and letters as needed.
  • Handle wedding inquiries and consultation.
  • Assist with coordination of funerals, baptisms, and weddings as the primary contact (including paperwork).
  • Assist ministries such as Wesley Distribution and Wesley Bright Beginnings and serve as back-up for other staff as needed.
  • Perform other duties as may be necessary in the team ministry of the church.

Qualifications, Skills, Abilities and Education Requirements

Education Level: High School degree or above

  • Highly motivated, self-starting person committed to striving for excellence and integrity in their responsibilities
  • Committed to holding sensitive information confidential
  • Flexible and able to handle multiple tasks at the same time
  • Exhibit professional skills, appearance, and conduct
  • Excellent office skills
  • Experience with currently utilized computer systems
  • Strong organizational skills
  • Strong verbal and written communication skills
  • Enthusiasm, desire, energy, stamina, and personable attitude

Required Computer or Special Equipment Knowledge:

  • Word Processing (Microsoft Office products: Word, Excell, Outlook; Adobe Acrobat)
  • Church Windows (our church management software) or familiarity with other database systems.
  • Desktop Publishing Software (Adobe Creative Suites and Photo Shop) is a plus but is not required.
  • Printers and Copy Machines
  • Telephone (multi-line)
  • Postage Machine
  • Folding Machine

Additional Note: This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Expected hours: 37.5 per week

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off

Schedule: Day shift, Monday to Friday

Experience: Customer service: 3 years (Preferred)

Ability to Relocate: Bloomington, IL 61701: Relocate before starting work (Required)

Work Location: In person

There are a variety of ways to serve at

Wesley UMC Bloomington!

Wesley relies greatly on the time and talent of our congregation! If you are interested in offering your time or talent, we can find a place for you! If you saw Pastor Sara L. Isbell's "Spiritual Gifts" Sermon (watch here!) and took the UMC Spiritual Gifts survey (take survey here!), you may be curious about what ways you can offer your gifts to God and the church. If so, we encourage you to to take a look at the guide we've created to help inform you about what parts of Wesley may need your assistance and specialties.